Terms and Conditions

DataCo Ltd Terms and Conditions

DataCo Ltd assume no responsibility or liability for any injury, loss or damage incurred as a result of any use or reliance upon the information and material contained within or downloaded from its website. DataCo Ltd has taken considerable care in preparing information and materials which is displayed in its website. However, DataCo Ltd is unable to provide any warranty concerning the accuracy or completeness of any information contained herein.

Hypertext links

Hypertext links to third party websites outside DataCo Ltd are provided for the convenience of users only. DataCo Ltd is unable to provide any warranty concerning the accuracy or completeness of any information held within these third party websites - this is the responsibility of the publisher of the third party website. Furthermore, by linking to other websites, DataCo Ltd in no way endorses the views or information held within such websites and is unable to grant permission to use material found on such sites.

Client Privacy Notice

1. Introduction

Data controller: DataCo Ltd and DataCo Netherlands B.V. (“The Company”)
Data Protection Officer: Sheena Coster; DPO@dataco.co.uk

The Company collects and processes personal data relating to its clients, suppliers and service providers. The Company is committed to being transparent about how it collects and uses that personal data and to meeting its data protection obligations in accordance with the General Data Protection Regulations (GDPR).

2. What information does The Company collect?

The Company will collect and use the following types of personal data about you:

  • Your name, work email address and other work contact details
  • Your role, position and / or job title within your organisation
  • Your area of employment (e.g. marketing, sales, finance)
  • Details of your visits to our premises
  • Any other category of personal data which we may notify you of from time to time.
    Personal data will be stored in a range of different places in our IT systems which includes the organisation’s email system.
    Personal data will be collected from the information you submit during the course of your or your employer’s relationship with The Company, for example, from the forms and documents we may send you.

    3. Why does The Company process personal data?

    The Company needs to process personal data in various situations to manage our operations, to provide services to you or your employer or to comply with our legal obligations. This includes:

  • To provide you or your employer with requested services or products
  • For monitoring, auditing and assessing compliance with any applicable laws and the Company’s policies and procedures
  • For administrative purposes in relation to the security and access of our systems, premises, secured websites and applications
  • To contact you or your employer about the services we offer or receive
  • To receive services or products from you or your employer

    4. Who has access to personal data?

    The Company does not and will not sell, rent or trade your personal data. We will only disclose your personal data in the following circumstances:

  • It may be shared internally with The Company for operational purposes (e.g. management, finance and HR)
  • It may be shared with our IT staff if access to the personal data is necessary for performance of their roles
  • It may be shared with third parties who process your personal data on our behalf
  • It may be shared with any affiliated company of The Company

    5. How does The Company protect personal data?

    The Company takes the security of your personal data seriously. The Company has internal policies and controls in place to try to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. See GDPR Policy on our website for further details. Where The Company engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of personal data and will have to comply with GDPR legislation.

    6. For how long does The Company keep personal data?

    The Company will hold your personal data for as long as necessary to fulfil the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements. Please contact DPO@dataco.co.uk for further details of our GDPR Policy.

    7. Your rights

    As a data subject, you have a number of rights. These are:

  • The right be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling. If you would like to exercise any of these rights, please contact the Data Protection Officer, Sheena Coster; DPO@dataco.co.uk. If you believe that The Company has not complied with your data protection rights, you can complain to the Information Commissioner.

    8. What if you do not provide personal data?

    In certain circumstances it may be necessary for you to provide us with your personal data, to enable us to manage our operations, to provide services to your employer or to comply with our legal obligations. In other circumstances, it will be at your discretion whether you provide us with personal data or not. However, failure to supply any of the personal data we may request may mean that we are unable to conduct business or provide services to you or your employer.